IMPORTANT: Faculty submitting Open Access Peer Reviewed Articles should review the guidelines here first: https://digitallibrary.vassar.edu/peer-reviewed-open-access-journal-articles-submission-guidelines
Video Guide: How to Submit Your Work
ATTENTION:
Submission Form Access: Click the Login menu option on the far right of the main menu. You will use single sign-on authentication, or SSO, to login with your Vassar College email. Once logged in you may access the submission form. The form link is available in the main menu under "Vassar Scholarship Submission." If you have graduated and no longer have a Vassar College email address please go to the Get Help page and contact Sharyn Cadogan to request the upload of your work.
After submission you will NOT see your attached Media (PDF, MP4, MP#) until the submission has been reviewed and approved.
Access Levels Available in the Digital Library
Institutional Repository
By choosing an access level you are agreeing to the terms outlined below. If you require a special circumstance that does not fit under one of the below options please contact us at library_systems.vassar.edu.
Open Access - anyone with an internet connection may access
Vassar Only - members of the Vassar community (students, faculty, staff and administrators) via single sign-on using a Vassar College email address (SSO) and Vassar alumni by request.
Archive Only - cataloging information entered will be public, but attached documents and media may only be viewed by members of the Vassar community in a controlled environment, and copies may not be made without permission. Those interested in viewing these should email library_systems@vassar.edu to request access. Upon receipt of a request the Digital Scholarship and Technology Services team will confirm the status of the item being requested and then contact the Special Collections Library who will coordinate access.
Material Accepted in the Digital Library
Institutional Repository
- Senior Capstone Projects
- Faculty Peer Reviewed Journal Articles (see open access policy)
- Syllabi
- Conference Papers
- Working Papers
- Reports
- Research
FREQUENTLY ASKED QUESTIONS
How do I submit multiple file formats for my Senior Capstone Project?
Each IR self submission form allows for the upload of one media file - a PDF, MP3, or MP4. It is recommended to include the URL of any additional files supporting the work in the form. However, students may submit more than one IR form if they want a record for each additional file format. In this case we recommend the student put the URL of the first record in the "additional files" field of any additional records submitted that are associated with the first record.
How do I submit an open access peer reviewed journal article?
Visit this page for information: https://digitallibrary.vassar.edu/peer-reviewed-open-access-journal-articles-submission-guidelines
I don't have electronic versions of old working papers that I'd like to include in the repository. Is it okay to scan the printed page to a PDF file?
Yes--scanning printed pages is a great way to create PDF files for inclusion in the repository. There are two ways to scan a page: using OCR (Optical Character Recognition) or scanning the page as an image. Making OCR scans requires careful proofreading and loses the original formatting of the documents. Image scans cannot be searched. The best solution takes advantage of both of these methods. Many software applications allow for the OCR capture of image scans. When documents are scanned this way, users see the image scan but search the full-text of the document. This is the preferred method for scanning documents for the repository
How do I include accents and special characters in the abstracts and titles?
The repository software supports the worldwide character set (Unicode, utf-8). Accents, symbols, and other special characters may be copied and pasted into the abstract or title field from a word processing file or typed in directly. Windows users may also use the Character Map to insert these characters. Macintosh users may use the Character Palette (available via Edit > Special Characters in the Finder).
How do I revise a submission?
To revise a submission that has been posted to the repository, contact the repository administrator with the new version, openaccess@vassar.edu.
How can I submit a multi-part file?
Combine all the sections together as one PDF file and submit that.
To make one PDF file from multiple files, open the first PDF file, then choose Document>Insert Pages from Acrobat's menus to insert the second file (indicate it should go after the last page of the first file), and repeat for all documents. The result will be one compound PDF file which may then be submitted.
Can I post related files (sound clips, data sets, etc.) alongside the published article?
Yes. The Islandora system accepts additional media and files in the form of URLs that can be added to the Additional Content and Additional Media fields.
Please be sure that there are no permissions issues related to use of the additional material. Sometimes, especially with images, you must write a letter seeking permission to use the material before it can be posted.
Also note that where possible, items such as images, charts and tables that are referenced in the document (or otherwise an integral part of the document) should be included directly in the article itself and not posted just as additional files.
Can I post a reprint from a journal?
It depends on what the journal allows, which is usually specified in their agreement with the author. If it would not violate copyright to post the reprint on your repository site, you're welcome to do so. Permissions for many publishers can be found at SHERPA RoMEO.
A working paper in our repository site has been published in a slightly revised form in a journal. What should I do?
Many journals do not have any restrictions on working papers that preceded an article, especially if substantial revisions were made. You should check your author agreement with the journal to confirm that there is no problem with leaving the working paper on the site. The repository would constitute noncommercial use.
Assuming the working paper does remain on posted in the repository, it is a good idea to include the citation to the published article on the cover page of the repository working paper. Please contact the repository administrator to request this change.
